Terms & Conditions of Rental Agreement
Your Rental Agreement with us:
Hirers are requested to read and accept these Terms and Conditions carefully before signing the
agreement and before the hire can be completed. If there is anything you do not understand or do not
agree with, please speak to any member of our rental staff for guidance.
Whilst every effort will be made to provide the exact make and model reserved, it may be likely that a
similar or better vehicle will be offered.
Your driving licence must be produced each and every time you hire a vehicle from us. In addition, you
must produce two further means of identification, which must include a utilities bill to you at your present
address or an official letter to you at your present address. You will also be required to leave a landline
telephone number where you can be contacted either during the day or evening.
Note: Our rental staff reserves the right to refuse your rental if you do not produce your driving licence or
for any other reason.
All drivers must be in possession of a current, full valid driving licence. UK Licence holders, with the new
style driving licence MUST produce both the photo card and Convictions Verification Page from the DVLA
Database. Drivers with foreign driving licences must present their own national licence, plus an International
Driving Permit (IDP) if a non-EU, EEA resident. All other drivers may drive in the UK for up to one year from
commencement of residency in accordance with the current DVLA restrictions. Sight of their Passport is
required for proof of entry.
In addition to the main hirer, it is possible for two other hirers to be insured to drive the vehicle, provided
they meet our insurance requirements.
Our rental staff will note on the pre-rental check form and rental agreement, the reading of the fuel gauge.
You are requested to return the vehicle with the same amount of fuel as you commenced the rental. A refuelling
charge will be made if it is necessary to bring the level of fuel up to where it was when you took the
vehicle. No refund will be given for any fuel in excess of the original reading.
This is calculated on a 24-hour basis. Rental times may be adjusted to suit individual hirers' requirements
subject to vehicle availability.
The full cost of rental plus a damage deposit must be paid before any vehicle is released for rental. Major
credit/debit cards must make payment only.
You must look after the vehicle and the keys to the vehicle.
You must always lock the vehicle when you are not using it, and use any security device fitted to or
supplied with the vehicle.
You must always protect the vehicle against bad weather, which can cause damage.
You must make sure that you use the correct fuel, as you are responsible for any resultant damage.
You must not sell, rent or dispose of the vehicle or any of its parts.
You must not give anyone any legal rights over the vehicle.
You must not let anyone work on the vehicle without our permission. If we do give you permission, we will
only give you a refund if you have a receipt for the work done.
You must let us know as soon as you become aware of a fault in the vehicle.
What to do if you have an incident:
If you have an incident you must not admit responsibility. You should get the names and addresses of
everyone involved, including witnesses. You should also:
Make the vehicle secure;
Tell the police straight away if anyone is injured or if there is a disagreement over who is responsible; and
Call our office straight away.
You must then fill in our incident report form when you return the vehicle. If this is not possible, verbal
details can be taken from you but a copy of the information you have supplied will need to be verified and
signed by you. In either case you must report the incident to us within 24 hours.
Conditions for using the vehicle:
Only you or a named driver on the insurance application may drive the vehicle providing a full valid driving
licence is held and a cover note has been issued to you.
You or your authorised named driver must not:
Use the vehicle for hire or reward. Unless this extension has been applied to your certificate of insurance;
Use the vehicle for any illegal purpose;
Use the vehicle for racing, pace making, competitions, rallies, track days, trials or speed tests whether on the road,
track, off road, land prepared for such use or the Nurburgring Nordschleife and whether the event is organised or
Use the vehicle whilst under the influence of alcohol and/or drugs;
Drive the vehicle outside England, Scotland and Wales, unless we have given you written permission;
Load the vehicle beyond the manufacturer's maximum weight recommendations and make sure that the load is
secured safely; and
If the vehicle is a commercial vehicle, use it for a purpose for which you need an operator's licence if you do not
You or your authorised named driver must not use the vehicle for towing unless we have given you written
Returning rental vehicles:
Before you bring back the vehicle you must check that you have not left any personal belongings in the
vehicle. Vehicles must always be returned back to us during opening hours. We will not accept responsibility
for vehicles damaged or stolen from outside our premises if dropped-off after hours. If we have agreed
that you may return the vehicle outside business hours, you will remain responsible for the vehicle and its
condition until it is re-inspected by a member of our staff. If you do not bring the vehicle back on time you
are breaking the conditions of this agreement. We can charge you for every day you have the vehicle after
you should have returned it to us. Until we get the vehicle back we will charge you the daily rate you have
rented the vehicle at.
You will have to pay for reasonable costs of repair if:
We have to pay extra costs to return the vehicle to its condition when the pre-rental inspection was carried out (for
example, if extra valeting time or special material or equipment is needed to restore the vehicle to its pre-rental
Or the vehicle has been damaged whilst in your care.
With prior approval, it may be possible that our vehicles may be taken abroad, although there are
restrictions regarding taking them into some countries. A surcharge will apply when taking a vehicle outside
the U.K. and extra charges will be applied to provide a Green Card.
We have maintained the vehicle to at least the manufacturer's recommended standard. We assure you
that the vehicle is roadworthy and suitable for renting at the start of the rental period. In addition, if you
are not renting the vehicle for business purposes, we are responsible for loss caused by:
The vehicle not matching our description of it;
The vehicle not being of the quality that you would be entitled to expect from a rental vehicle;
The vehicle not being fit to drive; or not having the legal right to rent out the vehicle.
We are responsible if someone is injured or dies because of our negligent act, or failure to act. We are
also responsible for losses you suffer because of us breaking this agreement. Losses are foreseeable
where you and we could contemplate them at the time the vehicle is rented. We are not responsible for
indirect losses which happen as a side effect of the main loss or damage and which are not foreseeable by
you and us (such as loss of profits or loss of opportunity).
We are only responsible for loss or damage to property left in the vehicle if the loss or damage results
from our negligence or a breach of contract.
We work out charges using our current price list.
You will pay the following charges:
The rental and any other charges we work out according to the agreement;
Any charge for loss or damage due to you not keeping to your responsibilities;
A refueling service charge if you have used and not replaced, the quantity of fuel that we supplied at the start of the original rental. The charge will be based on the rates printed on this rental agreement;
All fines and court costs for parking, traffic, or other offences (including any costs which arise if the vehicle is
clamped). You must pay the appropriate authority any fines and costs if and when the authority demands this
payment. If you do not, you will be responsible to pay our reasonable administration charges, which arise when we deal with these matters on your behalf;
A loss-of-income charge, when we demand it, if we cannot rent out the vehicle because it needs to be repaired or it is a write-off (can't be repaired);
Any published rates for delivering and collecting the vehicle;
Interest which we will add every day to any amount you do not pay us on time, at the rate of 4% a year above the
base lending rate of Barclays Bank PLC; and Value Added Tax and all other taxes on any of the charges listed above, as appropriate.
You are responsible for all charges, even if you have asked someone else to be responsible for them.
Ending the agreement:
If you are an individual, we will end this agreement straight away if we find out your belongings have been
taken away from you to pay off your debts, or a receiving order has been made against you. We may end
this agreement if you do not meet the main requirements of this agreement. If you are a company, we will
end this agreement straight away if:
You go into liquidation;
You call a meeting of creditors;
We find out that your goods have been taken away from you until you pay off your debts; or
You do not meet any of the conditions of this agreement.
If we end this agreement it will not affect our right to receive any money we are owed under the conditions
of this agreement. We can also claim reasonable costs from you if you do not meet the main requirements
of this agreement. We can repossess the vehicle (and charge you a reasonable amount) without using
unreasonable force or causing damage.
You agree that we may use any information you have given us to carry out our own market research. If you
break the agreement we can give this information to credit reference agencies, the Driver and Vehicle
Licensing Authority (DVLA), debt collectors and any other relevant organisation.
The law of the country in which it is signed governs this agreement. Any dispute may be settled in the
courts of that country.
If any provision of this Agreement is held invalid, illegal or unenforceable for any reason by any Court of
competent jurisdiction such provision shall be severed and the remainder of the provisions hereof shall
continue in full force and effect as if this Agreement had been agreed with the invalid, illegal or
unenforceable provision eliminated.
Please note that cover is subject to the expiry date on the cover note. If the date and time
is overlapped with the return of the vehicle, contact must be made with the hire company to
extend cover to ensure continuation of insurance cover.
The Insurance cover is invalid if hire has been paid for in cash.
Additonal Terms (Vdubz Hire Ltd)
A security bond of £500 is required which can be paid either by bank transfer, Paypal (fees apply) or Debit Card/Credit Card upon collection. Funds must have cleared prior to departure. The deposit will be refunded within 7 working days at the end of the rental by bank transfer provided the terms and conditions of the rental hire agreement have not been breached.